Templates
Leave Request Form Template: Online Leave Form with Mobile Manager Approval and Auto-Archived PDF
This is a leave request template you can put online and start filling in right away. Staff enter the leave type, start and end dates, and handover notes on their phone, managers approve online, and every entry is archived as a printable PDF.
Fields included
- Name * Text
- Employee ID * Text
- Department * Text
- Direct Manager * Text
- Leave Type * Dropdown
- Start Date * Date
- End Date * Date
- Number of Days * Number
- Reason for Leave * Long text
- Covering Colleague Text
- Employee Signature * Signature
Who it is for
Built for SMEs, clinics, cram schools, and property management teams that need a reliable record of staff leave. Employees submit on their phone and managers approve directly, so HR sees the full leave history and remaining leave balances without chasing paper or scrolling through LINE chats. Compared with a Google Form, this template has a proper layout, supports signatures, and exports an archived PDF.
FAQ
Do employees need to register an account to fill in the form?
No. Employees just open the link and fill it in directly, with no sign-up or login required. Managers approve through their own dedicated link, too, just open it and approve.
Can leave records be exported?
Yes. Every leave request is saved as a printable PDF, and you can also export all records to Excel or CSV, which makes handovers and checking leave balances easy.
Can it be changed to match our company's existing leave form?
Yes. This is a ready-made template, and we also offer a build-for-you service that turns the paper or Excel leave form you use today into an online leave form with the exact same layout, with leave-type options and approval steps configured to fit your process.