Templates
Visitor Sign-In Form Template: Online Check-In with Signature and PDF Export
A ready-to-use visitor sign-in form. Visitors scan a QR code on their phone to check in and sign, and every entry is saved as a PDF automatically. Easier to search and hand over than a paper logbook at the front desk.
Fields included
- Full Name * Text
- Company / Organization * Text
- Mobile Phone * Phone
- License Plate Number Text
- Purpose of Visit * Dropdown
- Host / Site Contact * Text
- Visit Date * Date
- Check-In Time * Time
- Emergency Contact Number * Phone
- Visitor Signature * Signature
Who it is for
Ideal for front desks, job sites, office buildings and residential property management that need to control who comes and goes. Visitors scan a QR code on arrival to fill in their name, company, purpose of visit and host, then sign on the spot; managers see every visit of the day in the back office and export a PDF directly when handing it to a supervisor or contractor, with no paper logbook to flip through. Need a job-site version that ties into access control or adds a PPE check? We can adapt it to the format of your existing visitor management system.
FAQ
Do visitors need to create an account before filling it in?
No. Visitors scan the QR code or tap the link to fill it in and sign directly, with no sign-up or login required at any point. The only people who log in are the managers viewing records in the back office.
Can completed visit check-ins be exported?
Yes. Every visitor sign-in is saved as a PDF, and you can also batch-export them to Excel or CSV, handy for month-end review or handing off to a supervisor.
Can it be changed to match our company's existing visitor sign-in format?
Yes. This is a ready-made template, and we also offer a build-for-you service that customizes the fields, layout and approval flow to match your existing paper form or job-site visitor management system, delivered ready to go live so you don't have to learn any tools yourself.